FY2023

FY2023 oplin

December 9, 2022

December 9, 2022

OHIO PUBLIC LIBRARY INFORMATION NETWORK (OPLIN) ONE HUNDRED NINETY-THIRD REGULAR MEETING of the BOARD OF TRUSTEES

Minutes —December 9, 2022

WELCOME and CALL TO ORDER

The one hundred ninety-third meeting of the Ohio Public Library Information Network (OPLIN) Board of Trustees was called to order at 10:00 a.m. on Friday, December 9, 2022 by Board Secretary Roger Donaldsonl at the OPLIN office in Columbus, Ohio.

Present were Board members: Ben Bolbach, Michael Butler, Roger Donaldson, Holly Richards, Sue Schuld, and Meredith Wickham.

Also present were: Jessica Dooley, Derek Zoladz, and Don Yarman (OPLIN); Stephanie Herriott, Wendy Knapp, and Jamie Pardee (State Library).

Attending virtually at https://meet.goto.com/OPLIN/december-2022-oplin-board-meeting: OPLIN Board members Travis Bautz, Bill Lane, and Garalynn Tomas; and Christine Morris (OPLIN)

APPROVAL OF THE AGENDA

Holly Richards moved to approve the agenda as presented; Ben Bolbach seconded. There was no discussion, so the Secretary called for a vote on the motion; all aye.

PUBLIC PARTICIPATION

The Secretary called for public participation.

Wendy Knapp reported that the State Library has submitted their budget request for the next biennium requesting the allowable 5% increase. The State Board of Education is scheduled to meet in the next week, and will appoint a new State Library Board member. At the State Library Board meeting December 8, the Board awarded just over $200,000 in LSTA grants. Now that the IMLS has approved the LSTA five year plan, State Library will be reviewing the mission and vision statements and the State Library’s strategic plan. State Library has contributed two datasets—the public library directory and directors’ directory—to the DataOhio portal, and has plans to grow what is available.

APPROVAL OF THE MINUTES of August 12 meeting

Sue Schuld moved to approve the minutes of the August 12, 2022 meeting as presented; Holly Richards seconded. There was no discussion, so the Chair called for a vote on the motion; all aye.

ACCEPTANCE OF THE FINANCIAL REPORTS

Jamie Pardee reviewed the financial reports. The fiscal year started with $1.5 million cash balance, and is projected to fall to $1.1 million at the end, a good amount to have in reserve. Disbursements are in line with estimates for this time of year.

Holly Richards moved to accept the financial reports; Sue Schuld seconded. There was no discussion, so the Chair called for a vote on the motion; all aye.

OLD BUSINESS

None.

NEW BUSINESS

Don Yarman explained that occasionally a library for various reasons wishes to move the fiber demarcation point (demarc) in their building, incurring construction charges from the vendor that show up on OPLIN’s bill, as OPLIN is the customer on the account. He asked for the Board’s guidance on future practices: absorb the cost as part of OPLIN’s obligation to provide internet service, or create a mechanism for billing those charges back to the library. The Board directed Yarman to bill create a simple contract process so that the State Library can bill the charges back to the library.

OPLIN DIRECTOR'S REPORT

Yarman discussed the agency’s positive experience at the OLC Convention in September, noting that the “OPLIN Update” presentation filled the room to capacity. He welcomed new employee Derek Zoladz, and updated the Board on the project to help libraries with their branch connections by letting libraries list branches on a statewide, omnibus E-rate form 470. Yarman will meet with Broadband Ohio to ask for funds to help with infrastructure expenses for this project.

Digital Resources Manager’s Report

Christine Morris explained that in addition to the omnibus 470, we are working with libraries to update their admin information with E-rate. Morris thanked the State Library Board for the LSTA grant to support year 2 of statewide licenses for Northstar Digital Literacy. Negotiations are in process for the statewide databases licensed in partnership with OhioLINK and INFOhio, also with the support of LSTA funds

Library Services Manager’s Report

Yarman discussed a new layout for Webkits that Laura Solomon designed, and Solomon’s work rebuilding the “What’s That Snake” and “What’s the Point” websites.

Technology Projects Manager’s Report

Jessica Dooley discussed the migration of OPLIN’s Mailman lists to a new server, and taking on hosting additional lists maintained by the State Library. She outlined recent expansions in the co-location space and the growing number of libraries looking to host equipment there. Dooley reached out to all libraries participating in the Omnibus Branch 470 to confirm their requests and clarify expectations. Dooley and OIT Engineer Mike Horsely have been inventorying the components of the core to make sure that spare cards are available in the event of hardware failure. Dooley acknowledged the work of NEO-RLS and the excellent technology conference they held October 25.

CHAIR'S REPORT

The Secretary had nothing to report.

ADJOURNMENT

With no other business pending, the Chair adjourned the meeting at 10:44 a.m.

oplin

August 12, 2022

August 12, 2022

OHIO PUBLIC LIBRARY INFORMATION NETWORK (OPLIN) ONE HUNDRED NINETY-SECOND REGULAR MEETING of the BOARD OF TRUSTEES

Minutes —August 12, 2022

WELCOME and CALL TO ORDER

The one hundred ninety-second meeting of the Ohio Public Library Information Network (OPLIN) Board of Trustees was called to order at 10:01 a.m. on Friday, August 12, 2022 by Board Chair Tara Sidwell at the State of Ohio Computer Center in Columbus, Ohio.

Present were OPLIN Board members: Travis Bautz, Jamie Black, Ben Bolbach, Michael Butler, Roger Donaldson, Bill Lane, Holly Richards, Sue Schuld, Garalynn Tomas, and Meredith Wickham.

Also present were: Cassie Palmer (Kate Love Simpson Morgan County Library); Jessica Dooley, Christine Morris, and Don Yarman (OPLIN); State Librarian Wendy Knapp and State Library Board Member Drew Wichterman; and Michelle Francis and Jay Smith (Ohio Library Council).

NOMINATION AND ELECTION OF BOARD OFFICERS

Holly Richards nominated the following slate of of officers: Tara Sidwell, Chair; Garalynn Tomas, Vice Chair; Roger Donaldson, Secretary;Jamie Black, Treasurer. Ben Bolbach seconded the nominations. There was no discussion, so the chair called for a vote on the nominations; all aye. Tara Sidwell continued to run the meeting as newly elected Chair.

APPROVAL OF THE AGENDA

Jamie Black moved to approve the agenda as presented; Garalynn Tomas seconded. There was no discussion, so the chair called for a vote on the motion; all aye.

ESTABLISH BOARD MEETING SCHEDULE FOR FY2023

Following the pattern of holding OPLIN Board meetings at 10:00 a.m. on the second Friday of even-numbered months, Yarman presented the following meeting schedule, asking that the October meeting be held a week early:

  • October 7, 2022
  • December 9, 2022
  • February 10, 2023
  • April 14, 2023
  • June 9, 2023

Roger Donaldson moved to approve the meeting schedule; Garalynn Tomas seconded. There was no discussion, so the chair called for a vote on the motion; all aye.

PUBLIC PARTICIPATION

The Chair called for public participation.

Wendy Knapp reported that the State Library’s new five year LSTA plan has officially been approved by IMLS. Knapp mentioned the upcoming “Be the Change - Privacy, Advocacy, and Intellectual Freedom” event to be held August 25. The State Library will hold open office hours to answer questions about the collection analysis tool. ODNfest will be held virtually on October 11. Knapp will attend the ASRL conference in Chattanooga in September. Jay Smith and Michelle Francis reported that the legislature is on summer recess, but activity will pick up in November.

OLC continues to work to get permission for public meetings to be held virtually restored. The Public Library Fund continues to do well, 6.8% over estimates, and advocacy for keeping the PLF strong in the next budget has begun. They outlined OLC’s upcoming fall events, including Small Libraries forums, Fiscal 101 workshop, and Convention and Expo.

APPROVAL OF THE MINUTES of June 10 meeting

Garalynn Tomas moved to approve the minutes of the June 10, 2022 meeting as presented; Holly Richards seconded. There was no discussion, so the Chair called for a vote on the motion; all aye.

ACCEPTANCE OF THE FINANCIAL REPORTS

Jamie Black moved to accept the financial reports; Bill Lane seconded. There was no discussion, so the Chair called for a vote on the motion; all aye.

OLD BUSINESS

None.

NEW BUSINESS

Cisco Umbrella renewal problems

Yarman explained that, despite beginning the process to renew OPLIN’s Cisco Umbrella licensing in March, the renewal was not processed until weeks after the current licensing expired June 30. He plans to request a meeting with State Library fiscal staff and DAS purchasing to determine how to obtain and pay for software license renewals before the current licensing term ends.

OPLIN DIRECTOR'S REPORT

Yarman discussed plans for OPLIN to use E-rate mechanisms as a statewide consortium to collect local requests for branch circuits and list them as part of a coordinated, statewide collection of requests. Yarman and Morris will be meeting with consultant Lorrie Germann to discuss how best to approach this effort. Yarman imagines starting with a pilot to see if the plan is feasible.

Digital Resources Manager’s Report

Morris discussed the collaboration between OPLIN, OLC, and the Connectivity Champions of the Management Council, a division of the Ohio Department of Education, to develop a series of “pop-up” digital navigation events for pilot sites. The “Intent to Negotiate” for the next five-year collection of statewide database subscriptions will be released in September.

Library Services Manager’s Report

Solomon was unable to attend to add anything to her written report.

Technology Projects Manager’s Report

Dooley reported that the last of OPLIN’s previous generation of site routers has been replaced, and that OIT engineer Mike Horsely has been working in the mornings before libraries open to remotely update router firmware. She discussed her progress working with AT&T to implement VLAN translation for Toledo-Lucas County Public Library in advance of them installing equipment in the SOCC Co-Location space. Dooley has added support for Polaris API to the MASK authentication handler.

CHAIR'S REPORT

Nominations Committee appointment

Sidwell appointed Garalynn Tomas, Meredith Wickham and Jamie Black to the nominations committee for FY2023.

ADJOURNMENT

With no other business pending, Garalynn Tomas moved to adjourn the meeting; Holly Richards seconded. The Chair adjourned the meeting at 10:45 a.m

oplin