2017 Annual Meeting

1.WELCOME and CALL TO ORDER
The 2017 annual meeting of the Content Advisory Committee of the Ohio Public Library Information Network (OPLIN) was called to order at 10:00 a.m. on Thursday February 23, 2017 by Mandy Knapp, OPLIN Digital Resources Manager at the OPLIN office in Columbus, Ohio.
Present were committee members: Randall Fulks, Tamar Kreke, Kirstin Krumsee, Francie Labriola, Joe O'Rourke, Jeff Regensburger, David Topoleski, Anne Wachs, and Holly Varley; Don Boozer was unable to attend. OPLIN Director Stephen Hedges was also in attendance.

2. APPROVAL OF THE AGENDA
The agenda was approved as presented without a vote.

3. APPROVAL OF THE MINUTES of February 17, 2016 meeting
The minutes were approved as read without a vote

4. OLD BUSINESS
No old business at this time.

5. NEW BUSINESS.
5.1 Discuss usage statistics
            A. Tableau demo and discussion
Mandy Knapp shared current statistics for OPLIN databases from the public library community.  Ancestry Library Edition continues to be the most widely-used resource by public libraries.
            B. Best practices for reporting stats
Mandy Knapp discussed the challenges reporting vendor statistics, including lack of consistency. David Topoleski suggested that the ITN (RFP) include information from the vendor about the level of statistical reporting available. Holly Varley suggested that the ITN committee ask specifically for samples of reports from vendors. Jeff Regensburger noted that sessions appear to be the best statistic to report on at this time.
            C. Directions and suggestions based on usage statistics
5.2. Seeking Volunteers for the ITN (AKA RFP) Committee
Tamar Kreke, Francie Labriola, David Topoleski, Anne Wachs, and Holly Varley will represent OPLIN on the ITN Committee.
The committee discussed the need to gather feedback from the library community for direction on databases. Suggestions included surveys and focus groups.
A. Vendor webinar during ITN process.
After discussion, the committee decided to decline a vendor’s offer of a vendor webinar during the ITN process.
5.3 Discuss trainings to be offered
            A. Vendor-Offered trainings
Tarmar Kreke noted that librarian-lead trainings are often more helpful than the vendor-sponsored trainings.
            B. Modelling the iCoaches program
Mandy Knapp discussed the ways of modelling the iCoaches program: regionally, by consortium or by expertise. Anne Wachs noted that there are many existing experts out in the library field; they just need to be organized and recognized. Jeff Regensburger notes that it would be worthwhile to reach out to OLC to add information Ohio Web Library Information to the Ohio Reference Excellence Module.
5.4 Evaluation of trainings
Mandy Knapp asked about the evaluation of these trainings and the possibility of using the same questions as other state projects with some modifications. Anne Wachs noted that it was important to evaluate right away.
5.5. Marketing
Mandy Knapp mentioned that the state of Iowa has had some success marketing their databases through yard signs. David Topoleski noted that digital signage that libraries were able to add branding to would also be helpful and also a paragraph suitable for library newsletters would also work well. Mandy Knapp asked about the usefulness of bookmarks; several committee members noted that they are useful as handouts.

6. ADJOURNMENT
Mandy Knapp asked if there was any more business to come before the committee. None appearing, she thanked the committee members and adjourned the meeting at 12:15 p.m.