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Meeting Minutes of the Content Advisory Committee of the Ohio Public Library Information Network (OPLIN)
March 1, 2022
- Welcome and Call to Order
The 2022 annual meeting of the Content Advisory Committee of the Ohio Public Library Information Network (OPLIN) was called to order at 1:02 p.m. on Tuesday, March 1 by Christine Morris, OPLIN Digital Resources Manager via GoToMeeting. Present were committee members Sara Churchill, Randall Fulks, Renee Hopper, Tamar Kreke, Kristin Krumsee, Mary Frances (Francie) Labriola, Joe O'Rourke, Jeff Regensburger, Anne Wachs and ex-officio members Christine Morris and Don Yarman. David Topoleski was unable to attend.
- Approval of the Agenda
Sara Churchill moved to approve the agenda. Tamar Kreke seconded. The agenda was approved.
- Public Participation
There was no public participation.
- Approval of the Minutes from March 28, 2018 (https://www.oplin.ohio.gov/2018-annual-meeting)
Tamar Kreke moved to approve the minutes from March 28, 2018. Randall Fulks seconded.
There was discussion about the minutes. Several committee members indicated that they thought there were meetings subsequent to March 2018. There were no written records of those meetings.
Sara Churchill indicated that she thought she was present for the March 2018 meeting. She moved to add her name to the attendee list in the minutes. Francie Labriola seconded the motion. That motion was approved.
A vote was called to approve the amended minutes. The amended minutes were approved.
- Old Business
There was no old business.
- New Business
Discuss LCO ITN
Christine gave background regarding the Libraries Connect Ohio (LCO) Intent to Negotiate (ITN) process. The current contracts will end on 6/30/23, so the constituencies of the LCO group (OPLIN, INFOhio, and OhioLINK) will be preparing for that process now. Ohio State University is the fiscal agent for OhioLINK and the ITN sponsor, so the process is subject to OSU procurement rules.
As in the past, there will be a convening of representatives from the three constituencies. That group will review the current content, the trends and needs for the group members, and any future wishes for the collection. The current LSTA spend is less than 15 cents per Ohio citizen for this shared content.
Agency representatives of the constituent groups will be meeting to plan the exact timeline, but the general process includes: each constituency choosing 5 representatives (in addition to the agency representatives) to compose an ITN committee, gathering the ITN committee to review content trends and needs, developing an ITN document, releasing the ITN document, receiving and reviewing vendor responses to the ITN, committee recommendations for negotiation, negotiations, final selections, and approval by the State Library Board.
There were questions about the content that is specific to the OPLIN and the public libraries. The genealogy content is separate because it was intentionally removed from the ITN process in the last round: academic and K-12 libraries had relatively little interest in genealogy, and it is the most-used content by public libraries. Thus, the OPLIN Board directed that a portion of the funds for statewide content be reserved for that purpose. Additionally, the OPLIN Board approved a separate process to review and select content to support workforce development, which resulted in the acquisition of Lynda.com (now known as LinkedIn Library). Statistics for all of the statewide content were shared.
Volunteers for the ITN Committee
Christine Morris asked for volunteers to the ITN Committee. Anne Wachs, Francie Labriola, Sara Churchill, Tamar Kreke, and Renee Hopper volunteered.
Other New Business
Don Yarman suggested that the group take the remainder of the scheduled meeting time to discuss trends in content among the committee members. General trends in content purchasing included: newspapers (especially current newspapers in daily formats), test preparation, online legal forms, consumer reviews and buying guides, engine repair guides, crafting, online learning, and investment research.
There being no further business, Tamar Kreke moved to adjourn the meeting. Anne Wachs seconded. The motion passed, and the meeting was adjourned at 1:56 p.m.