August 12, 2022

Minutes —August 12, 2022

The one hundred ninety-second meeting of the Ohio Public Library Information Network (OPLIN) Board of Trustees was called to order at 10:01 a.m. on Friday, August 12, 2022 by Board Chair Tara Sidwell at the State of Ohio Computer Center in Columbus, Ohio.

Present were OPLIN Board members: Travis Bautz, Jamie Black, Ben Bolbach, Michael Butler, Roger Donaldson, Bill Lane, Holly Richards, Sue Schuld, Garalynn Tomas, and Meredith Wickham.

Also present were: Cassie Palmer (Kate Love Simpson Morgan County Library); Jessica Dooley, Christine Morris, and Don Yarman (OPLIN); State Librarian Wendy Knapp and State Library Board Member Drew Wichterman; and Michelle Francis and Jay Smith (Ohio Library Council).

Holly Richards nominated the following slate of of officers: Tara Sidwell, Chair; Garalynn Tomas, Vice Chair; Roger Donaldson, Secretary;Jamie Black, Treasurer. Ben Bolbach seconded the nominations. There was no discussion, so the chair called for a vote on the nominations; all aye. Tara Sidwell continued to run the meeting as newly elected Chair.

Jamie Black moved to approve the agenda as presented; Garalynn Tomas seconded. There was no discussion, so the chair called for a vote on the motion; all aye.

Following the pattern of holding OPLIN Board meetings at 10:00 a.m. on the second Friday of even-numbered months, Yarman presented the following meeting schedule, asking that the October meeting be held a week early:

• October 7, 2022
• December 9, 2022
• February 10, 2023
• April 14, 2023
• June 9, 2023

Roger Donaldson moved to approve the meeting schedule; Garalynn Tomas seconded. There was no discussion, so the chair called for a vote on the motion; all aye.

The Chair called for public participation.

Wendy Knapp reported that the State Library’s new five year LSTA plan has officially been approved by IMLS. Knapp mentioned the upcoming “Be the Change - Privacy, Advocacy, and Intellectual Freedom” event to be held August 25. The State Library will hold open office hours to answer questions about the collection analysis tool. ODNfest will be held virtually on October 11. Knapp will attend the ASRL conference in Chattanooga in September. Jay Smith and Michelle Francis reported that the legislature is on summer recess, but activity will pick up in November.

OLC continues to work to get permission for public meetings to be held virtually restored. The Public Library Fund continues to do well, 6.8% over estimates, and advocacy for keeping the PLF strong in the next budget has begun. They outlined OLC’s upcoming fall events, including Small Libraries forums, Fiscal 101 workshop, and Convention and Expo.

Garalynn Tomas moved to approve the minutes of the June 10, 2022 meeting as presented; Holly Richards seconded. There was no discussion, so the Chair called for a vote on the motion; all aye.

Jamie Black moved to accept the financial reports; Bill Lane seconded. There was no discussion, so the Chair called for a vote on the motion; all aye.

None.

Cisco Umbrella renewal problems

Yarman explained that, despite beginning the process to renew OPLIN’s Cisco Umbrella licensing in March, the renewal was not processed until weeks after the current licensing expired June 30. He plans to request a meeting with State Library fiscal staff and DAS purchasing to determine how to obtain and pay for software license renewals before the current licensing term ends.

Yarman discussed plans for OPLIN to use E-rate mechanisms as a statewide consortium to collect local requests for branch circuits and list them as part of a coordinated, statewide collection of requests. Yarman and Morris will be meeting with consultant Lorrie Germann to discuss how best to approach this effort. Yarman imagines starting with a pilot to see if the plan is feasible.

Morris discussed the collaboration between OPLIN, OLC, and the Connectivity Champions of the Management Council, a division of the Ohio Department of Education, to develop a series of “pop-up” digital navigation events for pilot sites. The “Intent to Negotiate” for the next five-year collection of statewide database subscriptions will be released in September.

Solomon was unable to attend to add anything to her written report.

Dooley reported that the last of OPLIN’s previous generation of site routers has been replaced, and that OIT engineer Mike Horsely has been working in the mornings before libraries open to remotely update router firmware. She discussed her progress working with AT&T to implement VLAN translation for Toledo-Lucas County Public Library in advance of them installing equipment in the SOCC Co-Location space. Dooley has added support for Polaris API to the MASK authentication handler.

Nominations Committee appointment

Sidwell appointed Garalynn Tomas, Meredith Wickham and Jamie Black to the nominations committee for FY2023.

With no other business pending, Garalynn Tomas moved to adjourn the meeting; Holly Richards seconded. The Chair adjourned the meeting at 10:45 a.m